Executive and Marketing Assistant – Job post

Executive and Marketing Assistant – Job Post

Company: L’Oreal

Location: Johannesburg, Gauteng

Job Description:

The Executive and Marketing Assistant position at L’Oreal is a split role, with equal responsibility for providing executive support to the General Manager of Consumer Products Division (CPD) and assisting one of the CPD brand teams in marketing-related tasks. The incumbent will report to both the General Manager and the Marketing Manager.

Key Job Accountabilities: Executive Assistant

• Organize team events and activities, ranging from large-scale offsites to regular small-scale gatherings
• Support corporate employee and social responsibility events like Citizen Day and product donation programs
• Act as a power user for corporate systems, processes, and events that go beyond the scale of a single brand
• Prepare presentations and aggregate information
• Coordinate the onboarding of new employees, including file transfers, FIT course planning, and IT and telephone requests
• Maintain employee and mailing lists
• Handle travel bookings and expense claims for the General Manager

Key Job Accountabilities: Marketing Assistant

• Provide administrative and technical assistance for product management, events, activations, and meetings
• Create and monitor purchase orders, budgets, and expenditures
• Manage recurring processes such as testers and returns, as well as artwork processes
• Maintain presentation files with updated marketing data
• Facilitate communication and collaboration between various departments (Sales, Merchandising, PR, Training, etc.)
• Liaise with external service providers such as market research firms, advertising agencies, and media buying agencies
• Distribute marketing information within the department

Technical/Professional & Personal Competencies Required:

• Strong organizational skills to optimize the activity of the manager or team
• Proactive and able to prioritize tasks effectively
• Service-oriented mindset with a sense of availability and responsiveness
• Proficient in drafting simple or complex responses to letters and emails
• Ability to summarize and analyze important points in responses
• Skilled in identifying useful documents and information within the department and managing their distribution
• Excellent communication skills, both within the organization and with external parties, while maintaining discretion and confidentiality
• Proficient in handling administrative and technical tasks related to the role, and reporting on them
• Updated knowledge and proficiency in relevant professional applications
• Curiosity and awareness of the sector, including vocabulary, rules, processes, and network
• Project management skills, including coordination with internal and external partners
• Ability to handle contacts with participating parties according to their contribution to the project

Qualifications and Experience Required:

• Bachelor’s degree, preferably in Marketing or Communications
• Minimum of 2 years of experience as a Marketing or Executive Assistant, or comparable project work

L’Oreal is an Equal Opportunity Employer that values diversity in its workforce. Recruitment, hiring, training, promotion, and other employment practices are conducted without discrimination based on race, color, religion, gender, sexual orientation, national origin, age, marital status, medical condition, or disability. The company adheres to all local Labour Relations legislation.

Please submit your application in English.